
57DATA DEVELOPMENTS |
BEST PRACTICE REPRESENTATIVE 2018
statement, and the charity records are
automatically updated. The Gift Aid
and Gift Aid Small Donations Scheme
(GASDS) claims are sent directly to
HMRC, and record keeping, reporting
and audit trails are all amended.
Charities and churches ready to
embrace the digital world can use
our contactless terminals. These can
be located either in or outside the
organisation. People can “tap and go”
on the terminal – it is fast, secure and
also provides the option to gift-aid the
donation. The information goes directly
into MyGiving.Online and, if gift-aided,
is immediately claimable. People can
donate quickly and easily even if they
do not have any cash on them.
Digital and contactless giving saves
both charities and churches time and
work. This method avoids the need to
count the cash, complete paying slips
and pay into a decreasing number of
high street banks. Using MyGiving.
Online along with our finance platform
MyFundAccounting.Online, donations
go straight into both systems. Their
donor and financial records are
updated immediately, meaning the
process is less time-consuming and
more secure. Each platform allows the
administrators to access the software
from multiple locations, and limit
access to the registered users.
Financial management
The income of charities and churches is
given based on the trust that it will be
used to further the stated aims of the
organisation. Whether using browser
or desktop software, the crucial issue
is continual trust in the integrity of
the process. The charity sector overall
manages huge financial resources and
often works with personal data. To
ensure this, the public’s trust regulations
have increased significantly, and include:
»Financial management from the
Charity Commission and the Office
of the Scottish Charity Regulator
»Donations and Gift Aid from HMRC
»Data protection from the Information
Commissioner’s Office
Given the range of this legislation, it is
understandable that people working
in the sector, often voluntarily, can
feel overwhelmed. To meet these
challenges, we concentrated on four
areas: finance, giving, membership,
and training and support.
We are dedicated to helping people do
the best job possible for their charities
and churches. We do this by listening
to people in the sector, and designing
software to make compliance easier.
The range of personal volunteering
experience within Data Developments
helps us greatly. As new technologies
become available and regulations
change, the challenge is to maintain
compliant software and still offer the
benefits of the digital world.
Our programs and how they
help
Finance: Our finance software, Finance
Co-ordinator and MyFundAccounting.
Online, promotes ease-of-use account
structures that enable the treasurers
to start quickly and easily. We include
“assistants” that guide the user step
by step through the more involved
Data Developments
GDPR conference, 2018
Charities and
churches
ready to
embrace the
digital world
can use our
contactless
terminals
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