Deepstore

A Message from Lord Pickles and Lord Blunkett, followed by Deepstore's best practice article

The ability to listen and learn from one another has always been vital in parliament, in business and in most aspects of daily life. But at this particular moment in time, as national and global events continue to reiterate, it is uncommonly crucial that we forge new channels of communication and reinforce existing ones. The following article from Deepstore is an attempt to do just that. We would welcome your thoughts on this or any other Parliamentary Review article.

Blunkett signature Rt Hon The Lord David Blunkett, MP
Pickles signature Rt Hon The Lord Eric Pickles, MP

www.deepstore.co.uk

1DEEPSTORE |
BEST PRACTICE REPRESENTATIVE
Director Gordon Dunn
One of DeepStore’s storage
rooms built following the
excavation of rock salt by
parent company, Compass
Minerals
DeepStore provides expert commercial document storage
and retrieval services and is the UK’s largest underground
storage company. Based in Winsford, Cheshire, 150
metres below ground, the company was established in 1998 as
an alternative use for the space created from mining millions
of tonnes of rock salt in Britain’s largest salt mine – owned and
operated by its parent company, Compass Minerals. Managing
Director Gordon Dunn tells
The Parliamentary Review
more
about DeepStore’s work.
We were initially formed as a joint venture between Compass Minerals and Onyx
Environmental Group plc. In November 2006, the joint venture ended and Compass
Minerals assumed 100 per cent ownership and control of DeepStore.
In 2007, we expanded with the acquisition of a London-based document storage
firm, providing us with a modern facility in the capital that could offer same-day
document retrieval and a full range of records management services.
Continuing to grow and develop
Our promise of “Security. Service. Second to None.” is at the heart of our
organisation. We employ over 70 people, including many long-term staff members
who have been with us for their entire careers. These include two and three
generations of families who have worked either at our salt mine or at DeepStore.
Imagine an area 700 times the size of the Wembley football pitch, and that gives
you an idea of our current storage space. With close to 2.5 million boxes of
FACTS ABOUT
DEEPSTORE
»Director: Gordon Dunn
»Established in 1998
»Based in Winsford, Cheshire
»Services: Underground
document, records and
archives storage
»No. of employees: Over 70
»The mine has been featured in
several television programmes
DeepStore
THE PARLIAMENTARY REVIEW
Highlighting best practice
2| DEEPSTORE
material already in storage, we have
recently expanded our facilities by
33,000 square metres – with more
capacity for future expansion as more
rock salt is mined.
A great deal of clients and a
great deal of records
We have more than 1,000 security-
minded public and private sector clients,
including pharmaceutical, legal and
financial organisations, as well as police
forces and companies in the healthcare
industry. We are the preferred choice
for many archivists, records managers,
librarians, museum curators and
historic environmentmanagers.
Our clients include The National
Archives, for whom we have built a
new repository, which will house the
accessioned records of government
comprising more than 40,000 boxes
of material containing historic paper
records. This will increase the TNA
holding in Winsford to over 40 linear
kilometres of items in storage.
We also manage millions of records
for Transport for London, including
190,000 boxes of semi-current
corporate records separated into nine
separate functional storage areas; we
also have an additional 18,000 boxes
of TfL corporate archives, which are
permanently preserved in a dedicated,
specialised unit designed to protect the
integrity of this valuable collection of
historic records.
The Royal Society, the independent
science academy of the UK and
Commonwealth, which is dedicated to
promoting excellence in science, has
also worked with us since 2009. They
have a variety of items in storage, from
archival treasures to over 160,000
records and personal papers.
A unique environment
Our state-of-the-art technology, PD
5454 compliance and unmatched
security provides an unrivalled service
to organisations nationwide in a
unique environment.
Our services include:
»Traditional hard-copy box/file/paper
storage and records management
services
»Magnetic media storage and services
and other high-value and alternative
media storage
»Electronic document records
management, or EDRM
One of DeepStore’s
electric vehicles
Freezer storage for
media and film
We have more
than 1,000
security-
minded public
and private
sector clients
3DEEPSTORE |
BEST PRACTICE REPRESENTATIVE
»Confidential shredding and
destruction services
»Document tracking software
»Magnetic media services
»Integration of existing client software
packages
With its consistent temperature and
humidity levels, the mine meets the
highest specification requirements
and is free from vermin, mould,
flooding and UV light. We also provide
specialist cold storage facilities,
offering refrigerated and sub-zero
environmental conditions. The
environment in Winsford is particularly
suited to media storage, electronic
media and disaster recovery materials.
Safeguarding our clients’ assets is
essential, so we stringently manage the
custody chain of all material under our
management. Our PRINCE2-certified
project managers plan and oversee
the process from start to finish,
including co-ordinating processes for
all partiesinvolved.
Our online software allows our clients
to remotely and securely access, track
and accurately manage their assets.
Same-day and next-day hard copy
retrievals combined with tailormade,
scan-on-demand, electronic delivery
are all part of our service.
We are certified to ISO 14001 and we
take our environmental responsibilities
very seriously. We are committed
to minimising our impact on the
environment wherever possible and
to continually improving ecological
performance. We also hold ISO 27001
certification – the internationally
recognised standard for information
security management systems – and
ISO 9001 for quality management.
Our business is associated with a
number of records management
professional bodies, including
the Information and Records
Management Society and the Business
ArchivesCouncil.
Well-positioned for the future
Market consolidation and digitisation
have had an impact on the records
management industry and the ability
of smaller companies to compete.
Our unique environment, however,
alongside an ever-increasing customer
requirement for greater security,
has resulted in the solid growth of
ourbusiness.
GDPR has affected the industry,
however, and organisations have
been mobilised to review their
retentionpolicies.
Long-term client retention and
customer satisfaction are important
to us, which is why we work very
closely with all DeepStore customers
to ensure the services we provide are
valued and are tailored to suit their
individualneeds.
Going forward, our strategy is centred
around becoming the first-choice
provider for companies who require
value, security, professional services,
artefact preservation and innovative
records management solutions.
Safeguarding
our clients’
assets is
essential, so
we stringently
manage the
custody chain
of all material
under our
management
The Royal Society, one
of over 1,000 DeepStore
clients

www.deepstore.co.uk

The Parliamentary Review Publication, in which this article originally appeared, contained the following foreword from Rt Hon Michael Gove.

Rt Hon Michael Gove's Foreword For The Parliamentary Review

By Rt Hon Michael Gove

This year's Parliamentary Review comes at a momentous time for parliament, as we collectively determine the destiny of the United Kingdom. 

On October 31, the UK will leave the European Union. The successful implementation of this process is this government's number-one priority.

Three years after a historic referendum vote, we will deliver on the decisive mandate from the British people. Trust in our democracy depends on it. Until that final hour, we will work determinedly and diligently to negotiate a deal, one that abolishes the backstop and upholds the warm and close relationship we share with our friends, allies and neighbours in the EU. But in the event that the EU refuses to meet us at the table, we must be prepared to leave without a deal.

As the Chancellor of the Duchy of Lancaster, it is my job to lead on this government's approach, should that scenario happen. Preparing for Brexit is my department's driving mission. But while I am leading this turbocharged effort, the whole of government is committed to this endeavour.

Ministers across Whitehall are working together to ensure that every possibility is considered, every plan is scrutinised and every provision is made. A daily drumbeat of meetings means that we are holding departments accountable, so that preparations are completed on time.

The chancellor has confirmed that all necessary funding will be made available. And we have mobilised thecivil service, assigning 15,000 of our most talented civil servants to manage our exit from the EU.

We will make sure that on November 1, there is as little disruption to national life as possible. Our trade relationships will continue to thrive, thanks to agreements with countries around the world worth £70 billion. Our country will remain secure, thanks to nearly 1,000 new officers posted at our borders. And the 3.2 million EU nationals now living and working among us can remain confident, with absolute certainty, of their right to remain in the UK.

Above all, our goal is to be transparent. Soon, we will launch a public information campaign so that citizens, communities and businesses are ready and reassured about what will happen in the event of “no deal”.

In my first few weeks in this role, I have travelled to ports and tarmacs, borders and bridges, all across the UK –from the seaside of Dover to the rolling green hills of County Armagh. I have heard from business owners and border officials, farmers and hauliers. They are ready to put an end to uncertainty. And they are ready to embrace the opportunities ahead.

Our departure from the EU will be a once in a lifetime chance to chart a new course for the United Kingdom. Preparing for that new course will be a herculean effort. But this country has made astounding efforts before. We can do it again.
Rt Hon Michael Gove
Chancellor of the Duchy of Lancaster